Keep your environment green is a common motto of every individual across the world. Following this motto, a number of companies are trending towards paperless offices to take a step towards an eco-friendly environment. The move of adopting paperless offices is not merely a job, but it is our need. To save our Earth, we have to head forward and contribute as much as we can to get our ecosystem green and live for centuries to come.
It is rightly said by Robert Redfort – the famous Actor, Environmentalist and Businessman based out in America) – "environment should be put in the category of our national security. Defense of our resources is just as important as defense abroad. Otherwise what is there to defend?" A report made by the UN Global Compact says due to growing competition and new technological innovations, all businesses are getting committed to the objectives of sustainability. As per this report, powering up the trust of brands and building up a reputation are two motivational factors for sustainability issues. Getting a green business certification is a way to enhance brand for businesses. You can attract a number of visitors to you as they would love choosing you as their favourite vendor in green supply segments.
Ways To Setup Paperless Offices
Technology has given us ways to finally achieve our target goal to get a paperless office. In order to do this, you need to switch to new technology and leave conventional office practices behind. A paperless office is not just an eco-friendly move. It saves time, money and enhances the document security and client satisfaction.
The paperless office lessens the carbon traces in an office and enhances efficiency as well as encourages better data organizations. Here are some proven tips to easily implement a paperless office.
Request digital files from all your vendors
All the paper documents you receive from outside entities should be stopped. Make a request from your vendors to send them as scanned PDF files. You can save it on your system and manage it in a more appropriate way. This will cut down paper usage by vendors as well as you.
Use Cloud Service In Place Of Fax Machines
There are many solutions to convert the fax to PDF for storing on the web. It can also be sent to you through email. It is a brilliant idea for you to get a functional fax number without needing a fax machine. The cloud service is good at receiving fax and eliminates the hassle of printing a fax.
Save / Print Files As PDFs
All documents that you receive from your email or any other online sources can be stored as PDF files. In PDF, you can easily consolidate different formats in one single document. Just simply convert DOCS to PDF using a PDF tool and combine them in one single PDF. It eradicates the requirement of printing documents.
WebWiseChoice Development Team
September 2, 2016